Data security & EOR: How WorkMotion keeps your data safe

January 15, 2024

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Global employment is a dynamic and relatively new realm. As a German-based Employer of Record (EOR) provider, keeping your data safe is our number one priority. At WorkMotion, we prioritise the protection of your data through a comprehensive Information Security Management System (ISMS). Information security management is about setting up rules and tools to keep a company's important information safe. These rules help protect sensitive information, make sure data is always accessible and safe.

Let's delve into how we uphold the fundamental principles of the CIA triad—Confidentiality, Integrity, and Availability—while safeguarding your valuable information.

The CIA triad: Core Principles of Information Security

The CIA triad is a fundamental concept in information security and IT, representing three core principles:

Confidentiality: Protecting Your Privacy

Confidentiality lies at the heart of our Information Protection (IP) practices. We've established stringent policies and procedures ensuring that your data remains confidential and accessible only to authorised individuals.

We are proud to have received the ISO certification, a globally recognised standard for information security management systems (ISMS). Through robust access controls, encryption measures, and strict handling protocols, we make sure your sensitive information is shielded from unauthorised access or disclosure.

Integrity: Ensuring Data Accuracy and Trustworthiness

Maintaining the integrity of your data is paramount. Our Information Security Objectives emphasise the need to protect against unauthorised alterations or manipulations. We've implemented measures to ensure that your information remains accurate, consistent, and trustworthy. Through meticulous document control, version management, auditing and cryptographic controls, we mitigate the risk of data tampering, assuring you that the information you entrust to us retains its reliability and authenticity.

Availability: Providing Uninterrupted Access

WorkMotion is committed to ensuring the availability of your data when you need it most. We understand the importance of uninterrupted access to critical information. Our policies encompass robust disaster recovery plans, business continuity strategies, and stringent access controls.

3 ways we keep your data secure

1. ISO 27001 Standards

Our ISO certification signifies our commitment to maintaining the highest standards of information security. ISO 27001 covers a broad range of measures such as policies and procedures to maintain and uphold confidentiality, integrity and availability of information.

Comprehensive Policies within our ISMS

Our dedication to information security extends beyond the CIA triad. We follow an array of policies within our ISMS to fortify data protection:

Data Management

Data is classified, protected, retained, and securely disposed of according to legal requirements and business criticality incompliance with GDPR standards. Confidentiality is strictly maintained, and access to sensitive data is restricted.

Continuous Improvement

We implement industry-standard encryption protocols for data at rest and in transit, ensuring that your information remains protected at all times.

Access Control

Strict controls govern access rights, limiting them to individuals with a genuine business need. Our role-based access controls and stringent authentication methods ensure access to systems and data is granted only to authorised personnel.

Risk Management

We conduct rigorous risk assessments, prioritise risks, and implement mitigation strategies to safeguard against potential threats.

Secure Development

Our development process incorporates comprehensive standards like release process, testing methodologies and vulnerability management strategies to identify and mitigate potential threats before product release.

“At WorkMotion, we prioritise the implementation of ISMS best practices to ensure the highest level of data security. Confidentiality, integrity, and availability standards are the pillars of our commitment. Rest assured, your data remains safeguarded as we continually reinforce our security measures, adhering to stringent practices to uphold the utmost safety, reliability and your trust in our commitment to excellence.”
Islam Abdelaziz
VP of Engineering at WorkMotion

2. GDPR compliance

Choosing the right global employment partner is a critical decision, and we understand the importance of trust in such a relationship. One key aspect that sets us apart is our unwavering commitment to GDPR compliance.The General Data Protection Regulation (GDPR) serves as a comprehensive framework for safeguarding personal data. As HR Managers, you understand the significance of protecting the privacy and rights of individuals, especially in the complex landscape of global employment.

What does it mean to be GDPR compliant?

Being GDPR compliant means that we prioritise the protection of personal data above all else. From your organisation's sensitive information to the personal details of your global talent, every piece of data is treated with the utmost care and security.

Here's how we prioritise GDPR compliance:

Informed consent: We obtain clear and informed consent from both employers and talent before processing any personal data. 

Data minimisation: Our processes strictly adhere to the principle of collecting only the data necessary for the intended purpose, minimising any risk associated with excessive information. 

Data access controls: Robust access controls are in place, ensuring that only authorised personnel can access sensitive information. This helps prevent unauthorised use, disclosure, or modification.

Data breach response: In the unlikely event of a data breach, our rapid response protocol ensures quick detection, containment, and notification, mitigating potential risks to data security. 

We have a well-defined incident response process. Security, IT support, and engineering teams are primed to handle incidents swiftly, with clear ticket assignment based on severity levels. The incident response process spans investigation, containment, recovery, remediation, and post-mortem analysis to fortify defences against future occurrences.

3. External audit

Data security is so important to us, we don’t just just set up processes, we also employ external providers to test our security. That helps us check our vulnerability and make sure we have a bulletproof security system in place.

In addition, we’re transparent about how we keep your data secure. We view HR Managers as partners in data protection. Regular updates, collaborative training sessions, and open lines of communication ensure that we work together seamlessly in upholding data security standards.

We conduct regular internal and external audits by reviewing our ISMS policies, processes and implement continual improvements and ensure adherence to the highest security standards to stay ahead of evolving threats. WorkMotion also invests significantly in continuous training and development programs.

“Our customers trust us with personal data about their employees including payroll data. That’s why data security is at the heart of everything we build. This is also proven by our ISO certification. All our data is stored on German servers complying to all GDPR rules. We make sure all the data our customers trust us with is 100% secure.”
Bastian Eichler
VP of Product at WorkMotion

As one of the leading German-based global employment companies, we understand the unique challenges faced by HR Managers in today’s HR landscape, and our GDPR compliance and ISO certification are a testament to our dedication to overcoming these challenges together. To learn more about our platform and how we can help you hire globally, talk to one of our specialists today.

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